Thank you very much for your interest in the EGU General Assembly 2019. Please follow the guidelines on this page for the submission of your abstract. The abstract deadline is 10 January 2019, 13:00 CET. Please note that an abstract processing charge (APC) of €40 gross per abstract is levied. Abstracts submitted to the GIFT workshop are exempted from the APC. In any case, all first authors of abstracts submitted to the General Assembly 2019 have to be a 2019 EGU member. The membership can be acquired separately or upon abstract submission.
Abstract submission recipe
- Use a text editor of your choice to compile your abstract: title, author(s), affiliation(s) of author(s), and abstract text. Your abstract body should have 100–500 words.
- Browse through the session programme and select the session of your interest.
- Use the abstract submission link at the respective session. Please keep in mind that submission of the same abstract to more than one sessions is not allowed. Duplicates will be rejected.
- You will be asked to log in to the Copernicus Office Meeting Organizer. Use your account data or create a new account.
- Fill in the submittal information about title, author(s), and affiliation(s) of author(s).
- Choose between plain text, LaTeX, or Word content with regard to the abstract text.
- Please remember that a LaTeX submission only refers to general LaTeX commands directly inserted into the form (e.g. formatting commands like superscripts and subscripts, and special characters). Style packages and environment commands cannot be considered and must not be included in the form.
- For Word content, please copy-and-paste your information into the form or download and use the Word template.
- Select your preference for poster presentation or for oral presentation. However, please be aware that there is no guarantee that an oral preference can be realized. If a session is identified as a PICO session, the oral/poster preference cannot be selected as the abstract is automatically marked as PICO.
- Accept the licence & copyright agreement as well as the rules of conduct and proceed to the abstract preview.
- Check the generated PDF file of your edited and formatted abstract. Please note that this PDF is only a preview file (indication "PREVIEW" is highlighted in the abstract header) to enable you to check the input. Close the PDF preview and click on "Payment" to proceed.
- In case of a successful submission, a confirmation message including your abstract number will be displayed and you will receive an abstract submission confirmation email.
- If the conversion of your abstract fails, please specify your problems and we will then take care of them.
- In any case, please indicate your invoice details for the APC (see below). If the first author of the abstract has not yet become an EGU member, the abstract submission form requires you to pay the membership in addition to the APC. You will then receive two separate invoices for the APC and the membership fee.
- Submit your abstract. You will receive a confirmation email providing your abstract number. Should you not receive the abstract submission confirmation email within 24 hours, please check your spam folder first and then contact us at: email@example.com.
In case any questions arise, please do not hesitate to contact us at: firstname.lastname@example.org.
Abstract guidelines and rules
- The abstract body should be short (100–500 words), clear, concise, and written in English with correct spelling and good sentence structure.
- Mathematical symbols and equations must be typed in, and metric symbols should be used.
- Figures and tables cannot be included.
- Abstracts can be compiled as plain text, LaTeX, or Word.
- LaTeX submissions should only include general LaTeX commands directly in the text (e.g. formatting commands like superscripts and subscripts, and special characters). Style packages and environment commands cannot be considered and must not be included.
- Word abstracts are required to use the Word template that can be downloaded from the abstract submission form.
- Abstracts should be carefully compiled and thoroughly checked, in particular with regard to the list of authors, before submission in order to avoid last-minute changes.
- The submission of an abstract carries with it the obligation that it is actually presented at the meeting by the author or, at least, by one of the co-authors.
- By submitting an abstract, authors accept the licence & copyright agreement and the rules of conduct.
- Submission of the same abstract to more than one session is not allowed. Duplicates identified by the Programme Committee will be rejected.
- The content of EGU General Assembly abstracts is the responsibility of their authors. the EGU reserves the right to reject abstracts that are not written in English, are out of the scope of the EGU General Assembly, do not meet basic standards of scientific quality, or do not adhere to conventional standards of civil discourse and common decency.
- The official language of the EGU General Assembly is English. Simultaneous interpretation is not provided. It is therefore expected that authors are able to present their research more or less fluently in the English language.
Authors are allowed as first author to submit either one regular abstract plus one abstract solicited by a convener, or two solicited abstracts. A second regular abstract can be submitted to the EOS programme group (the maximum number of abstracts, including solicited abstracts, remains two). Possible submissions for first authors are the following:
- 1 regular + 1 solicited abstract;
- or 2 solicited abstracts;
- or 1 regular or solicited abstract + 1 EOS abstract (regular or solicited).
Since the system limits abstract submissions to one, you will need to provide a transaction number (TAN) when submitting your second abstract (unless the second abstract is submitted to EOS). Important is to obtain your TAN from the convener of the session X of your solicited abstract, even if your solicited abstract was your first submission to session X (system does not ask for a TAN) and your second submission to session Y is your regular abstract whereby the system asks you for a TAN (second submission). In such a case, you will submit your second abstract to session Y using your TAN from session X.
EGU membership required
Please renew your EGU membership in time, because only EGU members will be able to submit an abstract as first author. You can easily become a member here. EGU members get a substantial reduction on the registration fee.
Abstract processing charges (APCs)
- An APC of €40 gross must be paid for each abstract submission. For late abstracts (submitted by conveners after 10 January 2019 but by the strict deadline of 18 January 2019, 13:00 CET) a higher APC of €80 gross will be invoiced.
- APCs can only be paid by credit card.
- Abstracts are only processed and available for the session organization by conveners after the payment is completed. Please note that this is a processing charge and not a publishing fee.
- APCs are not refundable in case of an abstract withdrawal, rejection, or double submission. The charges collected cover the cost to process the abstracts, whether or not one attends the meeting.
- The APC does not register you for the EGU General Assembly 2019. Separate registration fees apply.
- Solicited speakers do not receive discounted APCs, registration fees, or travel reimbursement.
Late abstract submissions
Please note that late abstract submissions are only possible by conveners who have to upload them by the strict deadline of 18 January 2019, 13:00 CET. These late submissions require final approval by the programme committee and will be invoiced €80 gross. It is important to send the following information to the conveners:
- Your abstract title;
- All authors, including full first names (no initials) and last names;
- All email addresses of authors (i.e. email address of each individual author);
- Your abstract text;
- Your presentation type preference;
- The billing address for invoice of the abstract processing charges and membership fee in case the first author has not yet become an EGU member.
As soon as the convener has uploaded your late abstract, you will receive further instructions regarding the payment by email.