EGU2019 - Rules of conduct

The EGU is committed to providing a safe, open, and respectful environment for participants of its meetings. The EGU encourages all geoscientists to adopt the code of conduct for rigour, respect, and responsibility in their professional activities, as outlined in the Joint EGU–AGU statement of principles for a code of ethics for the geosciences.

Respectful behaviour

Professional and respectful conduct of all attendees is expected.
Bullying, harassment, intimidation, and discrimination of any kind will not be tolerated.

Inside the building

It is prohibited to copy any presentation from the desktops in the lecture rooms.
Mobile phones should be on silent mode or switched off in the lecture rooms.
Smoking is prohibited in the entire congress centre except in the areas designated for smokers.
Please report any practical issues regarding the conference centre to the EGU Information Desk or the ACV desk (both ground floor centre hall).

Recording by photo, film, or other means

It is prohibited to take photos or videos of scientific material shown in any oral, PICO, or poster presentations unless the presenter authorizes it. Presenters are encouraged to inform the audience if they welcome photos or sharing on social media: photography encouraged | photography NOT allowed.
EGU follows the guideline for consent related to pictures of a person in a public space for Austria. Recording via video, photograph, or other means of participants to the General Assembly is in general allowed as long as people are not shown in incriminatory or private situations and images are not used in a misleading or derogatory way. We recommend obtaining permission of a person recorded if they appear in an identifiable way.

Social media

The EGU encourages open discussion on social media (Twitter, Facebook, etc.) and blogging platforms during the General Assembly. The following rules aim to provide means by which General Assembly participants can embrace social media, while at the same time remaining respectful of presenting authors’ work and protecting their research output:

Never post any images or video online without the authors’ explicit permission.
The default assumption is to allow open discussion of General Assembly oral, PICO, and poster presentations on social media. However, please respect any request from an author not to disseminate the contents of their presentation. Icons may be downloaded from the EGU General Assembly website for inclusion on slides or posters to clearly express when an author does or does not want their results posted on any social media networks or blogs.
If you will be presenting your work at a press conference after your scientific presentation, please ask those in the room not to post about your research until after the press conference has taken place.

Be sure to include the official hashtag, #EGU19, when sharing snippets of your time at the conference on Twitter and elsewhere on social media.

Reporting violations

All participants at EGU's General Assembly are expected to follow the rules of conduct outlined here. Should you observe violations against these rules please contact the designated trusted person at the EGU Information (during the General Assembly) and/or send an email to conduct@egu.eu. Messages to this address are treated confidentially. They are read by the EGU president and vice-president, the Programme Committee chair, the Executive Secretary, and the Conference Manager of Copernicus GmbH. conduct@egu.eu is read year-round and explicitly during the General Assembly. Violations to the rules of conduct will be taken seriously and appropriate actions will be taken where necessary.